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Accommodation


Hilton Americas – Houston ****

Rooms have been pre-booked for participants at the event venue at discounted rates. In order to benefit from these rates, reservation requests must be submitted and handled exclusively by the organising secretariat, MCI (under reservation conditions indicated below). Rates are per night and per room and include city tax, free internet connection and exclude breakfast. Breakfast charges must be settled at the hotel upon check-out along with other incidentals.

Conveniently located in the heart of downtown Houston, Hilton Americas-Houston has been selected by the organisers as the Forum venue and official hotel. It is also connected to the George R. Brown Convention Center where the WLPGA Members Meetings will take place via two indoor skywalks. This AAA Four-diamond hotel is just steps away from a range of different dinner locations and attractions such as Discovery Green Park, Toyota Center (basketball stadium), BBVA Compass Stadium (soccer stadium) and Minute Maid Park (baseball stadium).






Rates are per night and per room and include city tax and free internet connection.

Hotel 

Single Room

Double Room

1. Hilton Americas - Houston ****

226.05 €*
226.05 €*


*Applicable room rate in Euros: 226.05€ on March 14th 2018 (single and double rooms, including taxes and excluding breakfast). Room rate in USD: $279,63. This rate is given for reference only. Conversion rate: 1 USD = 0.8083 EUR on March 14th 2018. The Euros room rate will be updated on a bi-monthly basis by the organisers in order to reflect the exchange rate fluctuations. All payments will have to be made in Euros at the applicable exchange rate at the date of booking as fixed by the organisers.

Hotel Reservation: Please note that in order to book your hotel online, bookings have to be made at the same time as the event registration. After Friday,17th August 2018, reservation requests received will be subject to room availability and cannot be guaranteed by the organisers.

 

To Make a Hotel Reservation: 

In order to benefit from the above mentioned rates, reservation requests have to be submitted and handled exclusively by the Organising Secretariat (MCI). 

  1. By secure online registration and payment, via the event website: www.worldlpgforum2018.com. In order to book your hotel online, bookings have to be made at the same time as the event registration.
  2. By fax: use a hardcopy of the registration form and return it to MCI France at +33 1 53 85 82 74
  3. For group reservations, please contact the organising secretariat at registration@worldlpgforum2018.com

After Friday,17th August 2018, reservation requests received will be subject to room availability and cannot be guaranteed by the organisers.

For any questions regarding your accommodation please contact the organising secretariat at registration@worldlpgforum2018.com  


Reservation Procedure:

All nights must be prepaid in advance. The amount corresponding to your entire stay will be charged upon reservation and will be automatically deducted from the total amount of your hotel bill at check out. If you shorten your stay, no refund will be made of the cancelled pre-paid room nights. In case of no-show, no refund will be issued. Bookings are ensured on a first-come first-served basis. Payment of the reservation fees is to be made in EUROS (€) only. 


Confirmation:

Upon receipt of your hotel reservation request, MCI will send you an invoice/confirmation letter summarising accommodation details and specifying your payment status.


Registration & Accommodation Cancellation Policy:

Cancellations must be notified in writing (by mail, fax or by email) to the Organising Secretariat and are subject to the following conditions:

❯ For cancellations received up to 20th July 2018, an administrative fee of 90€ will be withheld.
❯ For cancellations received from 21st July 2018, no refunds will be issued. No deposit refunds will be issued for cancellation or no-show due to failure to obtain a visa. 


Modifications/Name Substitutions:

❯ For changes in registration, a processing fee of 25€ will be charged, except for name substitutions which will be treated as new registrations.
❯ All changes must be requested in writing to the Organising Secretariat. 


Disclaimer: 

Insurance and responsibility: World LPG Communication as the Organisers and MCI France as the Organising Secretariat cannot be held responsible for the interruption or the cancellation of the event due to Force Majeure. In case of cancellation, cancellation conditions stated above will apply. Registration to the event implies the acceptance in full of the general terms and conditions. Likewise, and especially in case of risk of harm to any person’s security (and independently from any case of force majeure), the event organisers reserve the right to change the event location and, if necessary, to move the event to another country than the one initially planned. The cancellation conditions still shall apply and the event organisers strongly recommend that participants take out adequate insurance cover for cancellation. 

It is advised to all participants to obtain travel insurance (health, accident, repatriation, cancellation) before leaving their country of origin. World LPG Communication and MCI France do not bear any responsibility in case of an accident caused to a participant or accompanying person during or following the event or during any event organised in conjunction with the event.


Individual Account:

All guests will be responsible for their own accommodation and incidental charges which are to be settled upon departure from the hotel.